ATA Carnet Application Checklist & Guide

Carnet Application Documentation

When applying for an ATA Carnet, there are several essential documents you will need to have available to complete the application process.

• A Purpose statement. This outlines the reason for temporarily exporting goods, such as trade shows, exhibitions, or professional use. This document is necessary for customs authorities to understand the intent of the export.

• The duration you require the Carnet for. They’re typically available for 2, 6, or 12 months

• The Carnet holder’s name and address (the company or individual liable for customs charges if they become due)

• The authorised representative’s details. This is the list of named individuals responsible for the Carnet during transit. These individuals present the Carnet to customs and ensure all stamps and approvals are obtained.

• The name and address of the bank the Carnet holder is registered with in the UK 

• A destination and transit countries list. This specifies all countries the goods will travel to or through, ensuring customs are aware of the complete travel route.

• Company Registration Number (if applicable)

• A detailed goods list. This is an inventory of all items, including descriptions, model and serial numbers, quantities, values, weights, and countries of origin. This ensures accurate tracking and compliance with customs regulations.

Product Description and Valuation

A key aspect of your ATA Carnet application is accurately describing and valuing the goods you plan to travel with.

• Provide clear and precise descriptions of each item, including brand names, model and serial numbers, and unique identifiers. This ensures customs can easily identify the eligible goods and verify their eligibility for the ATA Carnet.

• List the quantity of each item, along with its weight in kilograms. This information helps customs track the movement of goods and ensures accurate documentation.

• State the value of each item in pounds (£). An accurate valuation is necessary for customs to assess potential duties, and ensure that the goods are correctly insured.

• Include the country of origin for each item. This information is necessary for customs regulations and helps in verifying eligible goods for temporary import and export.

Ensure the descriptions and values you provide on your application match any supporting documentation you might have, such as invoices or appraisals. This minimises the risk of delays or potential penalties during international trade operations.

Purpose of Temporary Export

The ATA Carnet system allows the temporary import and export of goods for specific business purposes.  When applying for your Carnet, you must clearly outline the reason for your temporary export.

These are some examples of valid purposes:

• International trade shows & exhibitions where you can display your products without paying import duties or taxes on the goods.

• Professional equipment, essential tools, and machinery you need for temporary work abroad (e.g., construction equipment, presentation devices).

• Commercial samples that are used to demonstrate prototypes, models, or marketing materials to potential clients overseas.

By clearly stating the purpose of your temporary export on your Carnet application, you help customs officials understand the context of your import and ensure the clearance process is organised, compliant, and efficient.

Authorised Representatives

Authorised representatives are individuals or entities responsible for managing the Carnet documents while in transit. These representatives, including freight agents, transport companies, or designated employees, ensure that the Carnet is properly presented to customs at each entry and exit point. Their responsibilities include obtaining necessary customs stamps, handling discrepancies, and ensuring compliance with all regulations.

Properly identifying and briefing these authorised representatives will help you avoid delays, penalties, or potential claims from foreign customs.

Destination and Transit Countries

It is essential to accurately list both destination countries and transit countries. Destination countries are where the goods will be used or displayed, while transit countries are those passed through en route.

Providing this information ensures compliance with international customs regulations and the customs clearance process. Ensuring your goods are accurately listed helps avoid delays, potential fines, or complications during transit, ensuring efficient and trouble-free international transportation of goods. Properly identifying these countries also assists in planning the most effective and compliant route for temporary exports.

Detailed Goods or Equipment List

When preparing your application, you must include a comprehensive list of goods or equipment. The following information will be required, so ensure you have this available before you start the application:

• Detailed Descriptions

• Model and Serial Numbers

• Quantities of Goods

• Values of goods in GBP

• Weights in kilograms

• Countries of Origin for each item

This detailed information means your goods can be clearly identified, allowing customs officials to process items quickly so you can proceed through customs checkpoints efficiently.

ATA Carnet Application Guide

Before you start the application, its important to have the information required available. This will include details on:

• The purpose of the export. Clearly state the purpose for which your goods or equipment are being temporarily exported.

• Authorised representative details. Identify individuals responsible for handling the carnet during transit.

• Destination and Transit Countries. List all countries the goods will visit and transit through.

• Duration of Carnet required (2, 6, or 12 months)

• A detailed goods list. Prepare a comprehensive list including descriptions, model and serial numbers, quantities, values, weights, and countries of origin.

• Fill Out our Online Quote Form. This will allow us to give you an accurate cost for your Carnet document. You can select a standard or express service.

• Complete the application form. Once we have your form, we will send you the templates and information to complete. Enter the required information accurately, following the prompts for each point mentioned. Email necessary documents and ensure all fields are completed.

• Review and submit the documents. We will prepare the Carnet and send a draft version for your approval prior to submission. Once approved, we will submit the application

• Payment. Provide payment details for the Carnet issuance. You will only be billed upon issuance of the carnet. 

Tips for Efficient Carnet Application Completion

• Gather all information first. Before starting the application, collect all necessary details to expedite the process.

• Use accurate descriptions and ensure they’re precise and clear to avoid discrepancies during customs checks.

• Double-check entries. Review each section carefully to prevent common mistakes, such as incorrect serial numbers or incomplete fields.

• Seek professional advice. If unsure about any part of the process, consult with our team of experienced Carnet specialists to ensure compliance and accuracy.

FAQs about Applications for ATA Carnets

Who can apply for an ATA Carnet?

A Carnet can be applied for by permanent UK residents or UK-registered companies. The applicant must be the entity that will temporarily export goods, and they may appoint a freight agent or a representative to handle the carnet. The carnet holder must ensure that the goods are used only for the purposes specified and that they return to the UK within the validity period. Individuals, businesses, or organisations involved in temporary exports, such as for exhibitions or professional use, are eligible to apply.

How long does it typically take to process an ATA Carnet application?

An application will generally be processed within 2-3 business days. Same-day processing is available for urgent needs. However, processing might take longer for more complex cases, so plan ahead to meet your deadlines.

Do I need to provide a detailed commercial invoice for each item covered under the ATA Carnet?

No, but you must include a detailed list of all items covered by the ATA Carnet in your application. The detailed list serves as a substitute for a commercial invoice and ensures that the customs authorities have the necessary information for processing and verifying your goods during temporary export and re-import.

Can I apply for a Carnet for multiple shipments at the same time?

Yes, the system is designed to allow you to include several shipments under a single document as long as all shipments are for the same purpose and within the validity period of the Carnet. When applying, you need to provide a comprehensive list of all items for each shipment, including detailed descriptions, model and serial numbers, quantities, values, and weights. Ensure that all shipments comply with the ATA Carnet regulations for temporary importation and re-exportation.