Extending and Replacing an ATA Carnet

Requesting a Replacement ATA Carnet

An ATA Carnet offers a 12-month window for temporary imports and exports. If your business requires that your goods be abroad for a longer period, a replacement Carnet can extend your coverage.

We require written approval from the customs office in the country where your goods are held currently before we can request a replacement Carnet document. You should initiate this process well in advance, at least one month before your original Carnet expires, ideally.

Once you receive written approval from the foreign customs office, submit a copy to us so we can initiate the replacement Carnet issuance. Include your original, valid ATA Carnet with your request.

*Please note that not all countries accept replacement carnets, and any decision to allow the goods to stay in the relevant foreign country beyond 12 months is at Foreign Customs’ discretion.

Replacement Carnet and Security Fees

There will be additional fees associated with obtaining a replacement document. These typically include an issuing fee and a security deposit, similar to original Carnet costs.

We will process your request for a new Carnet upon receiving all necessary documents and fees.

Important Reminders:

• When using a replacement Carnet, you'll need to present both the original and replacement at customs, along with your goods, to allow Foreign Customs to then transfer liability from original Carnet to replacement.

• Replacement Carnets are only valid for the specific country that granted the extension. Once you re-export your goods, they must be returned directly to the UK.

Reasons for Replacing an ATA Carnet       

The ATA Carnet system is designed for efficiency, but unforeseen circumstances can arise; for example, delays of trials in which goods are being used will mean goods are required to stay in the foreign country for a longer period. A replacement Carnet is most often used to extend your goods' stay abroad, allowing them to continue using them for a longer period of time.

What to Do in Case of a Lost or Stolen Carnet

• Notify our team as soon as possible. A report helps prevent misuse and is a prerequisite for issuing a replacement.

• Secure a written declaration of the loss or theft from the foreign Customs authority, which is necessary for processing the replacement.

By following the correct procedures, you can manage issues effectively and keep your international trade operations on track.

Documentation and Requirements for Replacing Your Carnet

You should retain the documentation and information used in your initial application in case you need to replace your Carnet while the goods are abroad. The replacement is necessary if your Carnet is lost, stolen, damaged, or if you require an extension beyond its initial validity period.

Additional Documents Required for Replacement Carnet Document

• Obtain a written statement from foreign Customs confirming their acceptance of replacement Carnet

• Be prepared to pay the replacement Carnet fee, which covers administrative costs and any required security deposits.

• A replacement Carnet must be issued before the original Carnet expires, therefore organisation and prompt action is key.

Having the above ready and understanding the forms needed will help ensure that your application for a replacement document is processed efficiently and without unnecessary delays.

Replacement Timeframe and Validity Period

You should request a replacement at least one month before the original Carnet expires. This early request helps avoid any interruptions in your temporary import/export operations. If you wait until after the Carnet has expired, it will not be possible to issue a replacement.

A replacement will be valid for a maximum of 12 months from the expiry date of the original Carnet. This ensures that the total period for temporary admission of goods does not exceed the initial validity terms. The replacement Carnet’s validity is directly linked to the remaining time on the original document and can only extend the duration of the original Carnet’s terms.

Adhering to these guidelines ensures compliance with regulations and avoids disruptions in your temporary import and export activities.

For any further questions or guidance, don't hesitate to consult our specialist team.

FAQs about Replacement ATA Carnets

What happens if my original ATA Carnet expires before I'm ready to re-export my goods?

You can request a replacement Carnet from the agent or Chamber Authority who issued the original Carnet in the host country. This involves obtaining written consent and paying the necessary fees. The replacement Carnet allows your goods to remain temporarily in that country beyond the original expiration date, ensuring compliance with regulations until you can re-export them.

How much time does it typically take to replace an ATA Carnet?

The replacement process typically takes 1 to 2 weeks from the submission of the request. This timeframe includes the necessary documentation review, issuance of the new Carnet, and validation by the National Carnet Unit.

Is replacing an ATA Carnet always guaranteed?

No, it depends on foreign customs’ approval and adherence to their specific requirements and conditions. If approved, a replacement can be issued, but it is subject to certain regulations and procedures.

Can a single ATA Carnet cover journeys to multiple international countries?

One of the key advantages of an ATA Carnet is its multi-country functionality.  A single Carnet can be used for temporary imports and exports across different countries that participate in the system (over 87 countries and territories).  This eliminates the need for separate customs documentation for each destination within your itinerary.  Just remember to declare your travel route and ensure each visited country stamps your Carnet to validate your temporary imports and exports.